FERPA Annual Notification

A student should submit to the Office of the Registrar or head of the academic department (or other appropriate official) a written request that identifies the record(s) the student wishes to inspect. The college official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the college official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

A student who wishes to ask the college to amend a record should write the college official responsible for the record, clearly identify the part of the record the student wants changed, and specify why it should be changed.

If the college decides not to amend the record as requested, the college will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

The college discloses education records without a student’s prior written consent under the FERPA exception for disclosure to college officials with legitimate educational interests. A college official is a person employed by the College of the Muscogee Nation in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A college official also may include a volunteer or contractor outside of the College of the Muscogee Nation who performs an institutional service or function for which the college would otherwise use its own employees and who is under the direct control of the college with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another college official in performing his or her tasks.

A college official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the College of the Muscogee Nation.

Upon request, the college also discloses education records without consent to officials of another college in which a student seeks or intends to enroll.

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202

The College of the Muscogee Nation may disclose directory information without the prior written consent of the student. CMN designates the following as directory information:

• Name
• Local address
• Permanent address
• Telephone number
• Date and place of birth
• College electronic mail address
• Major field of study
• Dates of attendance
• Enrollment status (e.g. undergraduate or graduate; full-time or part-time)
• Participation in officially recognized activities and sports
• Weight and height of members of athletic teams
• Degrees, honors, and awards received
• Most recent educational agency or institution attended
• Photographic or videotaped images

If you wish to restrict the release of your directory information, you must file a signed statement with the CMN Registrar’s Office.